Top Meeting Rooms in Singapore
There will always be some kind of barrier between a speaker and their audience that no one can see. Fortunately, booking the right meeting room venue Singapore has to offer may break that barrier by improving the atmosphere within the space and ensuring that your team members can focus and concentrate on the agenda. Check out some of the top meeting rooms you can book below:
Meeting Rooms Rental Guide
You always have to keep engagement and participation in mind when planning events like meetings. Setting up the space in the right way is an important part of reaching this goal. Well-planned meeting room designs can make these invisible social barriers less of a problem, which in turn makes people more likely to get involved. To help you set up your meeting room, here is a list of the most common types of seating arrangements that you can use:
- Theatre or auditorium setup
Here, attendees sit in rows of meeting room chairs like they would in a theatre. This way, they can see and hear the presenter, as well as any visual or audio aids. It's common to leave a gap in the middle of the seating area so that it's easy to get to the seats in the middle. This is a typical format for large groups where information is given in the form of a lecture.
- Banquet setup
In a banquet setup, round tables will be set so attendees are facing each other like they would at a dinner table. This makes it easier for people at the same meeting room table to talk to each other. A banquet setup is often used for meetings where members need to talk to each other and do activities as a group. It can also be used if attendees don't need to be constantly drawn to a stage or central platform.
- Fishbowl setup
The fishbowl setup is where the innermost circle, often called the "fishbowl," has between four and five meeting room chairs. The rest of the chairs are set up in concentric circles around the centre. The facilitator will introduce a topic, and then the presenter will go to their seats and start talking about it. This kind of setup is often used for forums or large-group discussions. It lets the whole group, or all of the participants, interact with the content and take part in it, such as by asking questions, making suggestions, or sharing their own findings.
- Classroom setup
In the classroom setup, the tables and chairs are arranged in rows that are perpendicular to each other and face the front of the room. This arrangement helps the presenter interact with the audience better. People sitting at the same table could do activities meant for smaller groups. The classroom setup is best for meetings where attendees are expected to take notes or use computers. The choice of this room arrangement, on the other hand, means that a well-thought-out agenda is needed to make sure that everyone is paying attention to the information being presented.
- Boardroom or conference setup
One big meeting room table in a conference or boardroom style can seat anywhere from seven to twenty people and has plenty of room for laptops, mobile devices, or video conferencing devices. In a boardroom or conference setup, meeting attendees are set up so that they face the middle of the room. This makes it easier for people from all directions to talk to each other. The boardroom or conference setup is highly recommended for business meetings, video conferencing, brainstorming sessions, and free-flowing conversations.
- Crescent round setup
In a crescent round setup, the people in the audience sit around a round table, but there is an empty space in front of the stage where the presenter is. The tables are set up in a way that makes it easier to talk to people and see where they are.
- U-Shape setup
A U-shaped seating arrangement is exactly what it sounds like: a setup that looks like the letter U. Here, tables and chairs are set up in an open-ended pattern, with the attendees facing inwards. This is a common meeting room setup since everyone can face both each other and the person speaking. When there are no tables and only U-shaped meeting room chairs, the meeting attendees can talk more freely. If you decide to keep the tables, this arrangement makes it possible to take notes or use laptops, which is helpful for recording the minutes of meetings or jotting down ideas during brainstorming. The U-shape setup is a type of seating arrangement that is often used for boardroom meetings and video conferences with a small number of people. It can also be used for interactive workshops and training sessions.
- Chevron setup
The chevron or V-shaped setup is actually very similar to how a classroom is arranged. The only difference is that the tables and chairs have been tilted so that the attendees can see the presenter and engage in the meeting better.
How do you set up a meeting room?
If you want to have a productive meeting, you need to think about more than just the agenda and the attendees. It would help if you also thought about how the furniture will be set up in the meeting room. A well-organised meeting room can make people interact with each other in a positive way, leading to a fruitful discussion.
Here are some ideas for how to set up a meeting room rental Singapore has to offer:
- Decide what you want to get out of the meeting: Decide what you want the attendees to do at the meeting, and from there, you will have an idea of how to set up the meeting room. For instance, if you want your meeting to be more of a debate than a presentation, you might want to use a boardroom setup.
- Plan who will sit where: You will need to figure out the attendees who will sit. You shouldn't put close coworkers together because they might just talk to each other instead of working with the group. Putting people from different departments at the same meeting room table is a good idea.
- Arrive at the meeting room venue on time: Arrive at the meeting room early to make sure you are ready to greet the attendees and seat them correctly.
When making a meeting room booking Singapore will never run out of choices. However, it can be tough to pick the best one. If you have this dilemma, consider the following factors:
- Do you have a massive audience? Consider booking a meeting room that can be customised into a layout that can be easily expanded to fit even hundreds of people, such as an auditorium, banquet, or reception setups.
- Do you want the attendees to talk to each other and brainstorm during the meeting? Choose a layout that makes it easy for people to work together, like the U-Shape or banquet setup.
- Do you want to let the attendees use their devices? Give people a good way to get the information they need while using their laptops or tablets by choosing the classroom or the chevron setup.
- Do you plan to hold a training session? You might choose to set up the chairs in a U-shape so that you can talk to the group and share information. After that, you could let the group break up into smaller circles by changing the way the chairs are set up.
Venuerific is meticulous when it comes to choosing which venues should be included in our listing. You can rest assured that every meeting room you can book through our platform can offer the best quality service you need for your event. However, it is also worth noting that some venues will suit your meeting better depending on what your needs and preferences are. When choosing the perfect meeting room, here are a few more things to keep in mind:
- Will it be necessary to change the way people are sitting at any point during the meeting? If this is the case, you should avoid places with tables that are attached to the ground.
- Do people have to bring or use laptops? If so, book a meeting room where the tables and chairs are large enough to fit every attendee's gadgets or devices.
- How do you want to use visuals in your presentation? Is it through slides, flipcharts, or video conferencing? Make sure that everyone can see the visuals clearly and doesn't have to move their heads or strain their necks to see what is being shown.
- Where will the meals, snacks, and drinks be served? If there is no break room available, you might want to set aside some extra tables for coffee breaks.
- Are there enough power ports? There should be enough charging ports for laptops and other electronic devices needed for the meeting. These should be placed in a way that makes them easy to get to or somewhere they don't get in the way of the presenters or other attendees.
- Is it required for all attendees to access the internet? If the answer is yes, then the WiFi should be accessible to anyone who comes to the place.
Having a proper meeting room setup is an important part of every event. The meeting room setup can affect both how well the speaker presents and how the people in the audience interact with each other. Fortunately, you don't have to do all the hard work of arranging the tables and chairs by yourself when you rent a meeting room in Singapore via Venuerific today!